Corporate Administrator, Cyprus - Limassol

Finance / FinTech
Ref: 374 Date Posted: Wednesday 03 Aug 2022
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Are you an experienced Corporate Administrator seeking a new job opportunity in Limassol, Cyprus and the chance to work in a friendly yet challenging and rewarding environment?  Our client can offer you an amazing working environment as well as an attractive compensation package.  Do not miss the opportunity to join a leading independent provider of corporate, trust and fund services to the financial services sector worldwide, employing over 900 staff across a global footprint. Client-focused and service-oriented, they employ individuals who are professionally minded, committed and able to demonstrate good interpersonal skills.

The Role

The Corporate Administrator will report directly to the Manager of the department and will assist in the delivery of corporate and liaison services for offshore companies. This includes new sales, document orders, onboarding of additional services, transfers in/out, terminations, filing of changes to the registry, and other offshore jurisdiction-related enquiries.

Duties

  • Perform all corporate services functions in relation to a designated portfolio of companies (as outlined in the company’s procedural guidelines)
  • Liaise with clients, law firms, government offices, courier service providers, Registry of Corporate Affairs, intermediaries, marketing professionals and other interested parties to ensure client instructions are performed efficiently and accurately
  • Provide excellent customer service by adhering to the company’s established core values: responsiveness, attention to detail, personalized service and reliability
  • Maintain relevant, up-to-date knowledge, and a clear understanding and application of applicable legislation, processes and policies
  • Respond promptly and effectively to service inquiries, concerns and complaints from clients and the Group’s offices
  • Be able to offer suggestions to improve procedures and enhance the overall customer experience
  • As required, resolve day-to-day service and staff issues that arise, with direction from leadership

Key Responsibilities

  • The employee shall always comply with and observe all anti-money laundering (AML) and counter-terrorist financing policies and procedures stated in the company’s compliance manual, and report suspicious transactions to their Supervisor
  • Review frequently and maintain a working knowledge of the provisions of AML regulations and code, the Business Companies Act, the economic substance code, the company’s IT policy, and GDPR policies relevant to the discharge of the essential functions stated in this job description
  • Conduct file review and customer due diligence (or enhanced due diligence) checks upon assignment of each job; request and obtain any outstanding customer due diligence data and relevant corporate documents, if possible, prior to completion of any assigned job
  • Arrange for the review, follow up and completion of all assigned jobs including, but not limited to, new sales, document orders, appointments and resignations, transfers in/out, terminations, filing of changes to the registry, and amendment of companies’ memorandum and articles of association
  • Accurately prepare resolutions, consent actions, registers, certificates of incumbency, registered agent certificates and other corporate documents
  • Respond in a timely and professional manner to client's requests and queries via email and telephone, and ensure that all emails are answered within 24 hours
  • Create accurate invoices for services rendered to clients

Skills & Knowledge

  • Degree in a business-related field or extensive experience in the corporate or fiduciary services industry
  • Ability to communicate clearly, both orally and in writing
  • Ability to work under pressure and independently, and be organized
  • Ability to maintain a professional, positive and enthusiastic attitude when dealing with clients and colleagues; readiness to respond positively to instructions and procedures
  • Ability to multi-task and handle numerous assignments simultaneously
  • Good problem-solving skills
  • Considerable knowledge of the workings of the Registry of Corporate Affairs
  • Considerable knowledge of the BVI Business Companies Act and ancillary legislation will be considered a plus.
  • Ability to work in a team and adhere to the organization’s rules
  • Fluency in the English language (both verbal and written)

To apply for the Corporate Administrator job opportunity in Limassol, Cyprus please email your CV to georgia.michaelides@emeraldzebra.cy